July 1, 2008 -Summary of Minutes

The Maple Lake City Council was called to order at 7:01 p.m. by Mayor Michael Messina. Dircks, Geyen, Kelly, Messina, and Northenscold were present.

A motion was made/seconded/

passed, (m/s/p), Kelly/Dircks, to approve the agenda with the following addition under New Business: g. Deb Huikko, Downtown Business Request.

A motion was m/s/p, Kelly/Northenscold, to approve the Consent Agenda, including Approval of the June 17, 2008 Minutes; Approval of Disbursement List #08-13, #LS07-01-08 and the May Check Register; Approval of American Legion and VFW – Club and Sunday Liquor Licenses, Contingent upon Proof of Insurance; and Approval to Grant Application for Exempt Permit – Gambling Premises for the Wright County Friends of the NRA at the Maple Lake VFW on August 25, 2008.

Andrea Rachel, Maple Lake Messenger, was present, stating that the Messenger is again requesting the City’s support for the Community Guide by purchasing a full-page color ad. A motion was m/s/p, Kelly/Dircks, authorizing the City to take out a full-page color ad, using the same layout as last year, at a cost of $615.00.

Mathiasen reported that the City received 8 bids for the Birch Avenue Improvement Project and presented the Council with a bid tabulation report. A lengthy discussion was held regarding this project. Staff will review the financial impact of this project and report at the next meeting.

Hruby reported that the Council approved the pre-payment and redemption of Fund 309 at their meeting on May 6, 2008 and that this Fund should be closed out by transferring the remaining balances to the General Fund. A motion was m/s/p, Messina/Kelly, to adopt Resolution #R2008-31, approving and authorizing the following transfers from Fund 309 to Fund 100: Interest Receivable of $1,047.26, Special Assessment Receivable of $13,045.24, and Cash Balance of ($22,077.29), resulting in a zero balance and closing of Fund 309. All present voted aye.

The Council received 3 applicants for the maintenance worker position. Since hiring for this position will not occur until the beginning of July, it is the recommended to hire all 3 applicants and to have 1 of the employees split her hours between the Maintenance Department and City Hall since one of the City Hall employees will be reducing her hours this summer. A motion was m/s/p, Dircks/Northenscold, authorizing hiring 3 applicants to work for 30-36 hours per week at a salary of $8.35 an hour as follows: Nick Hudek and Andrew Manuel will work exclusively for the Maintenance Department. Rachel Sawatzke will work at City Hall for 4 hours each day and will work for the Maintenance Department the remaining time.

The Council received the draft minutes from the June 26, 2008 Wastewater Commission meeting in their packet. A discussion was held regarding joint purchasing of equipment. A discussion was also held regarding the cost of piping from each city and how Howard Lake would be paying for their piping.

A motion was m/s/p, Kelly/Dircks, to adopt Resolution #R2008-32 , approving the Summary for the City of Maple Lake Ordinance No. 24 – Ordinance Regulating Water System. All present voted aye.

Deb Huikko was present stating that she is representing the downtown businesses and requested that the City support the Salsa Fest and frog jumping contest. A motion was m/s/p, Messina/Kelly, closing Birch Avenue South between Division Street and 1st Street, on July 12, 2008 from 11:00 a.m. to 2:00 p.m. and instructing the Maintenance Department to assist this group by placing barricades, etc. A motion was m/s/p, Dircks/Kelly, to provide for standing authorization for Birch Avenue South to be closed for approximately 3 hours during the day of the Salsa Fest and for the Maintenance Department to assist the group by placing barricades, etc. The Downtown Business group would not need to make this request next year unless the request changes.

Meyer stated that the elevator, quonset hut, etc. will all be removed if we proceed with the Elevator Project. The City has until the end of 2010 to complete the conditions of the grant. One of the conditions of the grant is to redevelop the site after the present buildings are demolished. It was the consensus of the Council that the City should continue to explore redevelopment for this site.

Mathiasen stated that Mid-Minnesota Hot Mix has requested payment of $12,355.13 for the Ney Park Trail for trail signage, concrete pedestrian ramps, and the remaining seeding and sodding work. Final payment for this project will be made in August and Mathiasen stated that the Council may wish to walk the trail before final payment is made. A motion was m/s/p, Messina/Dircks, authorizing Payment No. 3 of $12,355.13 to Mid-Minnesota Hot Mix, Inc. for the Ney Park Trail project.

A motion was m/s/p, Northenscold/ Kelly, to adjourn the meeting at 8:13 p.m.


City Clerk/Treasurer

A copy of the entire minutes is available for inspection by any person during regular office hours at the office of the City Clerk or a copy is available on the City web site at


Alliance Benefit Group 45.00

Annandale-Maple Lake

Wastewater Comm 25,548.00

Banyon Data Systems-POS

System Support 476.11

C & D Oil Services 45.00

Charter Business 139.05

Classic Cleaning – 3 cleanings 263.59

Colonial Life 269.68

Dustcoating, Inc. 1,957.50

Frontline Plus 51.12

Independent Testing

Technologies-Ney Park 358.50

Jude Vending 52.72

Kelly, Judy-Reimbursement 377.06

Kramer Sales 127.46

Maple Lake Chamber of

Commerce 1,750.00

Maple Lake Messenger 432.61

Medica 6,729.53

Metro West Inspections 57.75

Meyer, John 3,266.25

MN Copy Systems 148.37

NCPERS Group Life Insurance 64.00

Nextel 187.05

Northenscold, John-

Reimbursement 354.80

Office Depot 203.74

Reed Business-Birch Avenue

Improvement 322.92

Russell Security-Back Door/

Rekey 811.45

Russell Security-Keyless

Entry/Council Door 3,447.86

Servocal Instruments 385.00

SP Electric 350.00

St. Cloud Fire Equipment 225.50

US Bank 862.50

Utility Consultants 685.00

Wright County Dept. of Highways 100.00

Total 50,095.12


Ameripride (Cleaning) 327.08

Bernick Companies

(Beer/Merch) 11,320.70

Dahlheimer (Beer) 8,591.25

Fastenal (Equipment Repair) 26.36

Griggs-Cooper (Liquor) 1,790.21

Johnson Brothers (Wine) 1,882.40

Maple Lake Messenger

(Advertising) 60.00

Phillips Wine & Spirits

(Liquor/Wine) 6,122.98

Strategic (Bags/Misc. Supplies) 331.55

Thorpe (Beer) 16,204.75

Viking Coke (Merch) 592.25

Total 47,249.53

Grand Total 97,344.65